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Privacy Statement

Data Controller: Holy Trinity Redhill . Charity Number: 1130733

Data Protection Lead: Operations Director

​Contact: operations@htredhill.com

 

Holy Trinity Redhill is committed to protecting and respecting your privacy. This Privacy Statement should be read in conjunction with our Data Protection Policy. Our Data Protection policy sets out in detail what personal data we may collect from you, or that you may provide to us, and how it will be used. It can be viewed via this web link or you can request a copy by emailing operations@htredhill.com. Please read it through carefully and if you have any queries, please email operations@htredhill.com.

 

WHERE WE COLLECT INFORMATION FROM

Generally, we will only collect your data when you give it to us directly, for example when you:

 

  • Sign up to our mailing list

  • Give us your details at one of our events or activities

  • Register your children for one of our events

  • Apply for or attend one of our events or activities (paid or free)

  • Contact us on one of our online platforms such as (but not exclusively) our website, YouTube, Facebook or Instagram

  • Contact us directly by telephone, electronically, post or in person

  • Purchase a ticket for an event or activity

  • Make a donation to the church

  • Apply for a position, paid or voluntary

 

Sometimes we may also receive your data indirectly because you have given permission to other organisations to share your data, or it is publicly available. For example:

 

  • Your likes and preferences on social media and some websites (depending on your privacy settings on those platforms)

  • Information from public sources such as Companies House, the internet or published in newspapers and magazines

 

WHAT WE COLLECT AND HOW IT IS USED

Personal data may include your contact details, date of birth, your contact preferences, details of communications with you, images of you taken at participatory and public events, details of your transactions and your access or other requirements. We may also keep information such as which groups you are part of, what courses and events or activities you have attended. We also collect data to help us comply with and facilitate our comprehensive safeguarding procedures, and to enable us to maintain our financial accounting and Gift Aid records.

 

We use this information to effectively manage the church, to provide you with the best service for your needs, and to keep you informed about Holy Trinity Redhill .

 

Holy Trinity Redhill relies on the following lawful bases for processing data:

  • Where you have provided us with your consent. You are able to remove your consent at any time.

  • Where we have a contractual obligation

  • Where we have a legal obligation

  • Where we have a legitimate interest

 

HOW WE KEEP YOUR DATA SAFE AND WHO HAS ACCESS

We will store your personal data securely.

We have processes in place and carry out regular reviews of who has access to data to ensure that your information is only accessible to appropriately trained and identified people. Special Category Data is only accessible to the people for whom it is deemed absolutely necessary.

 

WHO DO WE SHARE YOUR INFORMATION WITH?

If legally required we may disclose your information to the police, regulatory bodies or legal advisors. We will only share your data in other circumstances with your consent.

 

We do not share your information with anyone outside the church except as described in our Data Protection policy.

 

KEEPING YOUR INFORMATION UP TO DATE

Please let us know when your details change so we can make sure that our information is current.

 

YOUR RIGHTS

If you wish to amend your data, ask us to stop using your Personal and Special Category Data for reasons other than processing your transaction, or erase your Personal and/or Special Category Data please contact us.

 

You have a right to ask for a copy of the information we hold about you. To request this please send an email to [email address]. We do not make a charge for this, but may charge a reasonable administrative fee if we deem the request to be unfounded or excessive. We endeavour to respond to requests within 30 days.

 

You also have the right to:

 

  • Object to processing of personal data that is likely to cause, or is causing, damage or distress,

  • Prevent processing for the purpose of direct marketing,

  • Object to decisions being taken by automated means,

  • In certain circumstances, have inaccurate personal data rectified, blocked, erased or destroyed; and

  • Claim compensation for damages caused by a breach of the Data Protection regulations.

 

HOW TO COMPLAIN

 

If you have a concern about the way we are collecting or using your personal data, you should raise your concern with us in the first instance by emailing operations@htredhill.com.

 

You can also complain directly to the Information Commissioner’s Office using the following details:

 

The ICO’s address:            

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

 

Helpline number: 0303 123 1113

ICO website: https://www.ico.org.uk

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